Engine consumables & lubricants
Agent monitoring order…
The Problem
Maritime procurement
still runs on 1990s logic.
Suppliers in WhatsApp. Quotations in email. Orders in spreadsheets. A vessel waiting at port for parts that are three handoffs away from confirmed.
Maritime procurement runs on documents. Any error in them moves straight into the order.
A proforma, a packing list, a class certificate, a bank receipt - each document has to match the others precisely: quantities, prices, IBANs, specification numbers. One undetected discrepancy can mean a wrongful payment, a rejected shipment, or a detained vessel. In most operations, catching it depends entirely on someone reading carefully enough.
An unfamiliar port turns every quote into a take-it-or-leave-it.
A vessel sails into a port where the operator has no supplier history. The procurement officer picks the first contact a freight forwarder hands over - and pays the premium for the lack of options.
One missed email leaves the spare at the dock after the ship has sailed.
Spare-parts procurement is timing-bound. A pump arriving a day after the vessel sailed creates unbudgeted cost and when the part is safety-critical, puts the ship's safe operation and compliance at risk.
One agent.
Six infrastructure legs.
The agent runs the procurement lifecycle. Sourcing, documents, payments, tracking, compliance, and ERP/PMS integration hold the system up. Each customer-visible action threads through one or more of them.
AGENT
All capabilities (6)
01 · SOURCING · Your suppliers, plus the rest of the world.
Your existing vendors stay in place. The system extends them by sourcing wherever the vessel needs to be served - filtered by category, port, and capability. Every match clears corporate-identity, sanctions-list, and KYB checks before the agent reaches out. Sourcing scope is no longer bound by your existing book.
02 · VERIFICATION · A spec mismatch never reaches the engine room.
Invoice, packing list, AWB, B/L, class certificate - eight document types parsed and cross-validated against the order the moment they arrive. A validation FAIL hard-blocks the next state transition; the wrong viscosity is caught before the vessel sails.
03 · PAYMENTS · Money releases on proof, not on promise.
A payment is recorded only against its parsed bank receipt, reconciled to the order. Every receipt is hashed and attached to the order; the IBAN is checked against the supplier's known accounts. Escrow, milestone release, and multi-currency settlement land in the next build cycle.
04 · TRACKING · One timeline. Every step on the record.
The order timeline holds the full state of every run - parsed documents, payment proofs, supplier replies, approval clicks. Live AIS and cargo tracking bind directly into the timeline as the data pipes come online. One record across the run; no second system to track in.
05 · COMPLIANCE · Sanctions, KYB, audit - built into the structure.
Every supplier clears corporate-identity verification and KYB checks before an RFQ goes out. Every action - order award, payment release, supplier change - writes to an auditable timeline tied to the decision-maker and the document behind it. Sanctions, PEP, and adverse-media screening land in the next build cycle. When the auditor asks, the trail is already there.
06 · INTEGRATIONS · Runs alongside the systems you already have.
An integration layer that runs alongside the major maritime PMS / ERP systems - in active development. Read-only first: vessel, equipment, parts catalog, and maintenance schedule flow in. Bidirectional next: approved POs, spend analytics, and validated documents flow back out. Your Class-survey and finance trail stays where the auditor expects it - inside your PMS.
Maritime procurement
scaled with ambition.
How it works.
Four steps. The agent does the work between your approvals.
Brief the agent
Free text, a requisition list, or a photo of a handwritten note. The agent reviews it, catches inconsistencies, and resolves them on its own - then structures the brief into an RFQ with the right categories and ports of call.
Source and compare
Approve and sign
Track to delivery
What operators
ask.
Can the agent run my existing supplier list?
Yes. Your supplier list stays canonical. The system reaches verified maritime suppliers globally when you need an alternative. Detail on the Suppliers page.
How is this different from sending an email to a supplier?
An email is one message. The system runs the lifecycle around it - replies parsed into a quotation comparison, documents validated against the order, IBAN checked on every payment proof. The supplier still gets a clean, threaded email.
How is data kept safe?
Your data is scoped to your tenant - no other shipowner sees your records. Access is authenticated, and consequential actions clear explicit human approval before they take effect. EU data residency.
What happens if the agent gets something wrong?
The agent cannot act alone. An order reaches the supplier only after you approve it in chat, sign the purchase order, and a review clears it - with a cancellation window before dispatch. Payments and deliveries advance only on validated documents, never on the agent's word.
Can the agent negotiate with my suppliers?
The agent carries the supplier conversation across the whole lifecycle - quotes, orders, documents, delivery, claims. It commits to nothing on your behalf. Anything that changes price, scope, or delivery clears your approval first.
Can it connect to my Planned Maintenance System?
PMS and ERP connectivity is in active development. The integration layer is being built to sync with the major maritime planned-maintenance and ERP systems - read-only first, bidirectional next - and rolls out in upcoming releases. Tell us which system you run and we will factor it into the rollout.
What happens to our data if we stop using MarineFlux?
Exports are available on request. Retention and deletion are defined in the data processing agreement. Your records, supplier graph, and audit timeline can leave with you.
How much does it cost?
Subscription tied to fleet size and agent usage. Book a demo to talk pricing for your fleet.
Request access
for your fleet.
Send your details and we follow up with next steps.
info@marineflux.com
Response
Within 24 hours